Executive Assistant

General Description

The County Administration Executive Assistant plays a key role in high-level initiatives, cross-departmental coordination, and executive operations. This position has direct involvement in priority Lake County initiatives and strategic projects; is a front-row seat to government innovation and executive decision-making; and entails collaboration with executive leadership, elected officials, and community partners. Depending on your goals, this position is a potential launching point for career advancement within County Administration and related departments.

• Hourly Grade 8, 40 hours per week, hiring range: $32.04 – $39.24/hour ($66,643 - $81,619).
• Hours of work, generally 8:30 am – 5 pm, though assistance outside of those hours may sometimes be required.
• Work performed primarily at 18 N. County Street, but remote work may be possible on rare occasions after an introductory period.

Essential Functions

• Administrative support for the County Administrator’s Office, Communications Division, and the Emergency Management Division.
• Interacting with departments, outside agencies, and business partners regarding documentation, meetings, projects, and protocols.
• Formatting and maintaining master files, managing calendars, scheduling meetings, and supporting Countywide systems.
• Serving as Human Resources Liaison and supporting payroll, onboarding, invoices, reimbursements, and credit card reconciliation.
• Coordinating with the information technology department for the office’s technology.
• Managing executive travel arrangements and registrations.
• Performing other duties and supporting special County Administration-level projects requiring discretion and independent judgment.

Knowledge Skills Abilities and Education Required

• Relevant work experience and educational background.
• Ability to perform coordinating work involving guidelines, rules, and frequent problem-solving.
• Strong attention to accuracy and ability to work under pressure.
• Expertise in using common office software applications and ability to learn financial and human resources functions in an Enterprise Resource Planning (ERP) system.
• Ability to handle highly sensitive and confidential information discreetly.
• Desired skills and abilities: Organizational mastery, advanced communication skills, discretion and confidentiality, professional presence, relationship management, technical competence, adaptability and composure, initiative and ownership, commitment to service and teamwork, and strategic awareness.

Supplemental Information

Lake County offers a competitive salary and benefit package. We also offer flexible working hours, and a comprehensive wellness and training program. Visit our Prospective Employee page to get additional information on why you should work for Lake County!

Any offer of employment is contingent upon the successful completion of a background screening, drug testing and may include a pre-employment medical exam.

Lake County is committed to being a diverse and inclusive workplace and is proud to be an Equal Opportunity Employer (EOE).