Creative Coordinator

The Creative Coordinator is a vital member of the Creative Advertising department, supporting the management of A/V, print, and digital campaigns for Universal Pictures’ theatrical releases. Working as part of a dynamic and collaborative team, the Coordinator will report to the EVP of Creative Advertising and partner closely with colleagues across the department.

This role will play a key part in supporting both domestic and global teams, helping ensure projects and deliverables are executed in a timely and efficient manner.

Essential Responsibilities

• Provide administrative support, including but not limited to calendar management, scheduling, travel and expense coordination, and invoice processing
• Organize A/V and print advertising materials from early development through multiple revision and final delivery stages
• Prepare creative materials for meetings, including A/V transcripts, print-ready PDFs, and other assets needed both in advance and on short notice
• Ensure timely purchase order processing and track overall budget spend
• Organize and maintain digital assets, including QuickTimes, PDFs, and other creative files
• Coordinate with the Creative Operations team on all A/V dubbing requests
• Handle confidential materials related to unreleased films, adhering strictly to security protocols
• Distribute creative materials internally and to external partners
• Communicate efficiently across platforms, including email, Microsoft Teams, and Google Workspace
• Collaborate with the dub room to share materials with external agencies and vendors
• Maintain records of filmmaker and executive correspondence
• Manage multiple projects simultaneously, prioritizing based on deadlines and workflow needs