Production Client Experience Coordinator

NBCUniversal is looking for a Production Client Experience Coordinator to join our Studio Services team in Universal City, California! In this role, you will work primarily with our team of Production Client Experiences in a wide variety of tasks to support productions filming on the Universal Lot.

What You’ll Do:

• Integral studio representative for all on-lot production clients and office tenants.
• Collaborate closely with a team of client- focused specialists to deliver best in class/concierge-style service.
• Handle prospective customer inquiries and provide information on Universal Studios Lot facilities and production services.
• Prepare deal estimates and coordinate pricing & labor requirements with studio departments.
• Reserve and schedule stages, backlot areas, and studio facilities.
• Attend production, office, and tech scouts on behalf of the studio.
• Maintain a consistent on-set presence to monitor production needs and resolve issues promptly.
• Arrange logistical matters, including but not limited to parking, drive-ons, security access lists, safety regulations, USH tram route communications, and pertinent neighborhood notifications.
• Process billing for production and office clients; create Sphere deals, review posted charges, resolve discrepancies, and partner with finance to complete billing requirements.
• Manage vendor relationships and process invoices for supplies and services.
• Process maintenance requests for on-lot production facilities (paint, plumbing, electrical, HVAC, janitorial, pest control).
• Generate and manage work orders for studio departments, ensuring timely execution of services and corresponding billing.
• Plan and manage production office space allocations, maintaining accurate occupancy/vacancy records.
• Coordinate office setups and moves in collaboration with Facilities, IT, & Telecom teams, schedule furniture deliveries, removals, and reconfigurations .
• Maintain databases for ongoing client outreach/inquiries, production history, facilities issues, department files, and archival records.
• Represent Universal professionally during client interactions, scouts, and on-set visits to reinforce brand reputation.
• Provide day-to day administrative and logistical support to management.
• Assist with client outreach to capture relevant content from productions to support marketing/promotions/social media/website usage.
• Engage with clients at networking events.
• Assist with special projects, research and initiatives when required.
• Position involves on-site evenings and weekends as needed.