Controller

Controller & Administration Manager

Position Overview

We are seeking a highly organized and hands-on Controller & Administration Manager to oversee accounting operations, financial reporting, contract administration, compliance activities, and office operations for a growing, multi-entity organization. This individual will play a key role in supporting leadership by improving financial visibility, strengthening internal processes, and ensuring operational efficiency across multiple business functions.

This is an on-site position that requires a proactive professional who can balance financial management, administrative leadership, and compliance responsibilities in a fast-paced environment.

Key Responsibilities

Accounting & Financial Operations

• Manage daily accounting activities including accounts payable, accounts receivable, reconciliations, and general ledger maintenance.
• Oversee payroll administration and ensure accurate recordkeeping and compliance with applicable regulations.
• Prepare financial reports, budgets, forecasts, and cash flow analyses to support business decision-making.
• Monitor project costs, operational spending, and budget performance across multiple business units.
• Assist leadership with financial planning, performance tracking, and strategic initiatives.
• Coordinate with external accounting firms, tax advisors, banking partners, and other financial service providers.
• Maintain accurate financial records and implement processes that improve reporting accuracy and efficiency.

Contracts, Risk Management & Compliance

• Administer vendor agreements, service contracts, subcontractor documentation, and related records.
• Track insurance requirements, certificates of insurance, compliance documentation, and contractual obligations.
• Maintain business licenses, registrations, permits, and regulatory filings.
• Coordinate insurance renewals and work closely with brokers and carriers to support risk management efforts.
• Monitor contract milestones, document retention requirements, and compliance deadlines.
• Develop and maintain organized systems for document control and contract management.

Business Operations & Administration

• Oversee daily office operations and administrative processes to ensure smooth business performance.
• Manage company records, filing systems, calendars, and operational documentation.
• Support communication and coordination between leadership, operations, accounting, and project teams.
• Assist with process improvement initiatives designed to enhance efficiency, accountability, and scalability.
• Help establish and maintain policies, procedures, and operational controls that support long-term growth.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 5+ years of experience in accounting, finance, operations, or business administration.
• Strong understanding of accounting principles, financial reporting, budgeting, and cash flow management.
• Experience managing contracts, compliance requirements, insurance administration, and business operations.
• Background supporting project-based industries such as construction, real estate, development, agriculture, hospitality, manufacturing, or related sectors is highly preferred.
• Advanced proficiency with Microsoft Excel and accounting software systems.
• Excellent organizational, communication, and problem-solving skills.
• Ability to work independently while partnering closely with ownership and senior leadership

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