Event Coordinator

Greenacres Foundation (GAF):

Greenacres Foundation offers a variety of experiences for everyone. Our campuses are living classrooms, where programming can explore the natural environment, horsemanship, the arts, and generative agriculture. Whether it's an educational field trip, fun summer camps, farm-fresh products or events which blend learning and celebration, a quality experience awaits every guest. Our team at Greenacres is passionate and dedicated to our Mission and brings inspiration to all our endeavors.

Our unwavering commitment shines through in how we embrace our operating values - Grace, Generative, Giving, Good Neighbor Policy, and Green. Our team always aims for excellence, prioritizing Quality, Quality, Quality (QQQ) in every endeavor. We thrive in a collaborative environment where teamwork leads to achievements. More than a workplace, Greenacres is a career, a lifestyle and a place to wholeheartedly embrace the Mission and Values set forth by our visionary Founders, Louis and Louise Nippert. Here, dedication isn't just a requirement; it's a way of life.

Summary:

At Greenacres, events are an extension of our mission. From educational programs and community gatherings to concerts, farm to table dinners, fundraising events, and venue rentals, each experience is designed to connect people more deeply to agriculture, arts, equine, and environmental education.

We are seeking an Event Coordinator who enjoys turning good ideas into well organized, well executed experiences. In this role, you will collaborate with staff across the organization, support Events Managers with planning and logistics, partner with Marketing on event promotion, and assist with on site execution to ensure events run smoothly from start to finish.

This position is ideal for someone who thrives in a fast paced, hands on environment, values teamwork, and takes pride in creating thoughtful, meaningful experiences for guests, partners, and the community. Evening and weekend availability is required.

Responsibilities:

• Collaborate with staff across departments to help shape event ideas into clear, feasible concepts aligned with Greenacres’ mission and community engagement goals
• Work alongside Events Managers to support planning and execution of mission-focused events and rental events
• Assist with developing event timelines, task lists, and basic run-of-show documents
• Support logistical coordination including vendor communication, documentation collection, and ordering of food, beverage, rentals, and supplies
• Partner with Marketing to assist with creation of event landing pages, registration pages, and promotional timelines
• Provide event details, schedules, and content inputs to Marketing to support promotion and communications
• Assist with on-site event setup, room preparation, signage, and post-event breakdown
• Help develop timelines, documents, and event checklists
• Coordinate vendors, rentals, catering, entertainment, and on-site logistics
• Serve as on-site support during events including setup, troubleshooting, and breakdown
• Ensure spaces are event-ready and aligned with brand and quality standards
• Track inventory and event supplies
• Support client communication as directed by Event Managers
• Provide exceptional customer service to rental clients, vendors, and event attendees
• Represent Greenacres professionally and enthusiastically at all times
• Help ensure events reflect the mission and integrity of the organization

• Associate’s degree in a related field or relevant experience in events, hospitality, marketing, customer service, or a similar area; equivalent combination of education and experience considered
• Strong organizational, communication, and problem-solving skills
• Ability to multitask and manage shifting priorities
• Professional communication skills
• Interest in community-focused, mission-driven work
• Detail-oriented and proactive problem solver
• Must be willing to work a flexible schedule based on event calendar and able to work evenings and weekends regularly
• Ability to be on-site for the duration of events, including setup and breakdown
• Ability to perform essential job functions, including lifting up to 50 pounds and prolonged standing, walking, sitting, and working in varied indoor and outdoor environments, with or without reasonable accommodation
• Commitment to working within a functional team and collaborative culture
• Ability to represent our values of QQQ, Grace, Good Neighbor Policy and Green.
• Ability to successfully pass a post-offer pre-employment drug test and fingerprint FBI background screen.
• Comfortable working in a fast-paced, hands-on environment, and outside in varying weather conditions
• Basic computer skills and comfort learning new tools and systems
• Previous experience supporting fundraising or benefit events is a plus
• Ability to work collaboratively with internal teams and external partners
• Willingness and ability to travel to multiple Greenacres sites and campuses, which currently include Indian Hill, OH, Oldenburg, IN, Miami Township Clermont Co., and Felicity, OH.

Why Choose Us?

As a company, we invest in our employees in all aspects of their life. We believe that the health and welfare of yourself and your family are very important. Listed below, you will find some of our top benefits and perks.

• Market Competitive Salary
• Generous PTO Package
• 10 Paid Holidays
• Paid Family Medical Leave
• Comprehensive Medical, Dental, Vision and Life Insurance Plans
• Employer funded Simplified Employee Pension Plan
• Short and Long Term Disability Insurance
• Fun & Engaging Culture
• Ongoing training, education, and industry partnerships that allow you to be up to speed on the latest innovations, technologies and processes.

Greenacres Foundation is an equal opportunity employer and values diversity. All employment is decided on the basis of qualifications, merit, and business need.