Accounting Specialist

Job Description

JOB TITLE: Accounting Specialist REPORTS TO: Financial Director

FLSA: Non-exempt Fulltime / Part Time REVISION DATE: August 2025

Position Summary:

The Accounting Specialist is responsible for managing accounts receivable and accounts payable processes, performing regular reconciliations, and supporting accurate financial reporting. This role requires strong attention to detail, organizational skills, and the ability to work independently while collaborating with internal teams and external partners.

Essential Job Functions:

Accounts Receivable (A/R):

• Generate and distribute customer invoices accurately and on time
• Apply customer payments (checks, ACH, credit cards) to accounts
• Monitor outstanding receivables and follow up on past-due accounts
• Resolve billing discrepancies and customer inquiries
• Maintain accurate customer account records

Accounts Payable (A/P):

• Process vendor invoices, ensuring proper coding and approvals
• Prepare and process weekly or biweekly check runs and ACH payments
• Maintain vendor files and W9 documentation
• Respond to vendor inquiries and resolve discrepancies
• Ensure compliance with internal controls and payment terms

Reconciliations & Accounting Support:

• Perform monthly reconciliations (bank, credit card, A/R, A/P, and general ledger accounts)
• Assist with monthend and yearend close processes
• Identify and research variances or discrepancies
• Support audits and provide requested documentation
• Assist with financial reports as needed

JOB REQUIREMENTS:

• Must pass our pre-employment drug screen, physical, and TB testing.
• Valid drivers license in good standing
• Minimum of two years experience in accounting and financial analysis.
• Proficiency in accounting software and Microsoft Office

EDUCATION: Associate Degree in Accounting, Finance, or related field (or equivalent experience)

EXPERIENCE:

• Associates degree in Accounting, Finance, or related field (or equivalent experience)
• 2+ years of experience in accounts receivable and accounts payable
• Experience with reconciliations and general ledger accounting

SKILLS:

• Position requires strong knowledge of non-profit accounting practices.
• Position requires excellent organizational skills.
• Ability to integrate and harmonize diversified functions.
• Good interpersonal skills.
• Must be able to accurately code data, must be knowledgeable in office procedures.
• Must be able to balance accounts and compile computer reports.

SUPERVISORY RESPONSIBILITIES: No

WORKING CONDITIONS:

Works in a typical office setting.